TERMS AND CONDITIONS

Please read and acknowledge for your records:

All applicants agree to the terms and conditions listed below at the time of submitting their application. The HBG Flea has a right to deny participation in the market if any of these conditions are violated.

EVENT INFORMATION

1.

Vendors are responsible for all items needed to create their display, including chairs, tables, and tents. 

4.

Electricity can be available via standard outlet for vendors who request it, but is of limited availability. Preference will be given to food vendors who may need it. 

7.

Vendors are responsible for securing their items with weights, and the HBG Flea will not be held responsible for any lost, stolen, or damaged goods or personal belongings. We suggest that vendors consider carrying insurance, although it is not required. 

2.

We strongly encourage creativity with your display. Vendors with unique displays will be given preference during the application process.

5.

No automobiles are permitted within the established flea area. Loading and unloading will be done in specified areas indicated upon acceptance. 

8.

Any damages caused during the market, including to event property, or during transportation of goods will be the responsibility of that vendor.

3.

Booth sharing is not permitted unless vendors apply together or specifically request to share. Vendors acknowledge that sharing booths may impact their acceptance, if vendors are judged together instead of separately. 

6.

No marking of any kind may be made to venue surfaces except by the organizers. This including the soil ground, walls of indoor venues (this includes tape), or sidewalk areas.

9.

The HBG Flea is not responsible for any injuries that occur on event property. 

FEES

1.

There may be some times when the booth requested is not available, and vendors will be given an option to choose a different booth size. 

4.

In the event that a vendor is unable to make it to the market for any reason, 1 week notice MUST be given in order to receive a refund for their space. In some circumstances, we may transfer payment to another market, but payment transfers are at the sole discretion of The HBG Flea, regardless of the circumstances that cause the withdrawal.

7.

Even if you are selling items that do not require collection of sales tax, all sales must still be reported through the business EIN number and filed with your annual taxes. 

2.

Upon acceptance, vendors will be given a payment deadline. If this deadline is not met, space is not guaranteed. Extensions for payment can be made upon request, and partial payments are typically accepted to hold vendor spaces. 

5.

Payment credits must be used or applied to a market within three months of the withdrawal, or the credit will be forfeited. Vendors who are unable to participate to a market where their credit has been applied automatically forfeit their credit if notice of 1 week is not given. The HBG Flea will not be responsible for notifying vendors that their credit is going to expire.  

8.

The HBG Flea will not be held responsible for any parking tickets or fees received while on event property. Vendors are expected to follow and abide by all traffic rules and postings. 

3.

Refunds will be given in the event of the market being cancelled prior to the event day. This will only happen if the event is cancelled BEFORE the scheduled start time. If the weather goes south midway through the day, the event will go on. 

6.

All vendors participating in the market must obtain and possess current licensing for selling in the City of Harrisburg, in addition to any other license they may need to sell in Pennsylvania. Click here to find more information about what vendors need to obtain. 

9.

Except in extreme circumstances where a vendor is unable to communicate to event organizers, all no-show vendors who give less than 24 hrs notice will forfeit their payments and potentially risk further acceptance.

FOOD VENDORS:

1.

Food vendors are required to provide AT LEAST one garbage can on site and will be held responsible and possibly fined for any grease, litter, or other trash left in their booth area, regardless if the rain will wash it away or not.

2.

Electricity will be provided upon request, but please contact us as soon as possible if you will need anything more than a standard outlet. Food vendors should keep in mind that due to space constrictions, there may be limited areas where electricity can be provided.

DECORUM AND PHOTO RELEASE

1.

Be respectful of other vendors and customers, and represent Harrisburg and the flea in a positive way. Be aware that this is a family event, and there will be people of all ages in attendance. 

4.

Do not smoke within the market limits. There will be designated smoking areas around the event. 

7.

By accepting, you waive the right to review, inspect, or approve any photos/videos taken during the market, and these photos remain the sole property of The HBG Flea. 

2.

Support us and help us advertise by sharing our events and photos, adding our events to your business pages, and letting friends and family know about us. You are, by far, our best advertisement tool.

5.

Understand that the HBG Flea has the right, at any time, to deny you or your business in participating in the event if we feel that you do not support our mission of community, respectability, and responsibility. All guidelines provided above should be followed at the risk of your participation and fee being revoked. 

8.

Accepted vendors will not hinder the success of promotional opportunities by representing The HBG Flea brand without our knowledge or content, or giving details about an event that have not been confirmed by the organizers. This includes but is not limited to: providing information about the acceptance process in more than a general sense, creating social media events or pages that are not our official events pages, and using The HBG Flea brand on distributed literature or merchandise.

3.

Give us high quality product photos that we can use to promote YOU on our pages. Show your business and goods as unique and creative.

6.

Accepted vendors consent to the release rights and claims in connection to photos/videos used in promotions, advertisements, social media, or other purposes which you or your goods appear, for the use of The HBG Flea and sponsors. This release does not include unauthorized use of photos taken by you or those posted to business social media accounts/websites. 

9.

These conditions are primarily to avoid misinformation or confuse promotional efforts. Acceptance to all terms above notes that you are of legal age to consent to the following information and understand that the terms outlined above, in their entirety, are binding. 

KEEP IN 
TOUCH
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The HBG Flea, LP |  Est. 2015 | thehbgflea@gmail.com